Terms

Short and plain. By using Complete Farm you agree to these. Last updated 9 November 2026.

Who we are

Complete Farm is run by Stephen Vallance, trading as Complete Farm Admin and Auto Field Maps, a sole trader in England, at Higher Brownswell, Ashburton Down, Newton Abbot, Devon TQ13 7EZ. Contact: autofieldmaps@gmail.com. Not VAT registered. ICO registration: applied for on 9 November 2026 (application C2083040), number to follow.

Using the site

Most of Complete Farm is free and provided as it is. The Farm diary, Planning, Paperwork and Livestock come with the Auto Field Maps Nav upgrade, which is sold in the UK, the Isle of Man and the Channel Islands only, under Auto Field Maps' terms. We work to keep everything right, but rules, grants, tax figures and map data change, and mistakes happen.

The tools help you understand where you stand. They aren't legal, tax, planning, structural, agronomy or financial advice. Check anything important with the official source or a qualified professional before you claim, file, build, spray or buy.

Don't use the site to break the law, to track anyone without telling them, or to get into anyone else's account or farm.

Each tool has its own terms

Every tool shown here is its own website, with its own terms and privacy page. Using a tool inside Complete Farm is the same as using it directly.

Live tractors and theft alerts are aids, not a guarantee

• Positions and alerts depend on a tablet or tracker that's switched on, has power and has a signal, and on phone networks, push services and email working. Any of these can fail or be late.
• A theft alert helps you notice that a machine has moved; it doesn't stop a theft or promise you'll hear about one. Keep your machines secured and insured as you would anyway, and call 999 if a crime is happening.
• Nav and road warnings show the way and what's near; the driver is always in charge of the machine and must watch the road.

If you track staff or contractors: processor terms

When your farm uses Live tractors, history, theft alerts, GPS trackers or contractor links, your farm is the controller of the data about the people driving, and we process it for you. These terms are our agreement with you under UK data protection law (UK GDPR Article 28):

• What we process: machine positions, speed and heading, field and job, offline times and switch-on events, guard camera photos, the names you give machines, people and contractors, and where alerts go. It's about your staff and contractors, for running these features for your farm. The privacy policy says how long each is kept.
• Only on your instructions: we use it only to run the features you turn on, and never for anything of our own, adverts or sale.
• Confidential and secure: it's sent encrypted, kept in Cloudflare's database behind sign-in, and only your farm (and a contractor's customer, while on their job) can see it. Only the person who runs the site can reach it, and only to fix a problem.
• Sub-processors: Cloudflare (hosting and database), Resend (alert emails) and your phone maker's push service (phone alerts). We'll tell you before adding another, and you can stop using the feature if you object.
• Helping you: we'll help you answer a request from a member of staff or contractor, and tell you without delay if we learn of a breach affecting your data.
• Deleting: it's deleted on the schedule in the privacy policy, or sooner if you ask: email us, delete the account, or remove a tracker or contractor link. When you stop using the features, nothing is kept beyond those times.
• Your part: tell your staff and contractors before you track them (there's a ready-made notice), have a good reason for it, and don't use guard mode or its camera to watch people. If the cab camera might photograph someone allowed to use a tractor out of hours, tell them, and put a sign in the cab.
• Checks: we'll answer reasonable questions about how the data is handled, in writing.

Liability

As far as the law allows, we aren't responsible for losses from using the site or relying on what it shows, including a missed or late alert, a stolen machine, lost work or lost profit. Where we are responsible, for a free feature it's limited to £100, and for something you paid for, to what you paid in the 12 months before.

Nothing in these terms limits or excludes liability for death or personal injury caused by negligence, for fraud, or for anything else the law doesn't allow to be limited. If you're a consumer, your legal rights aren't affected.

Changes

We may change these terms or the tools. For a change that matters to farms using tracking or the paid upgrade, we'll show a note in the site before it applies. These terms are under the law of England and Wales.

Questions: autofieldmaps@gmail.com.