Notice for staff and contractors

If your farm uses Live tractors, theft alerts (guard), GPS trackers or contractor links, the law says the people driving must be told. Fill in the gaps, then print it for the workshop wall or copy it into a message.

Tractor tracking at

Our tractors and some other machines have a tablet or small GPS tracker that sends where the machine is to the farm office, using Complete Farm and Auto Field Maps.

While you're working

  • The office can see where your tractor is, which field and job it's on, how fast it's going and how far the job has got. This is to plan the work, keep track of jobs and keep people safe.
  • The newest position is kept for 12 hours. Each day's track is kept for 30 days, so we can see what was done, then deleted.
  • If you're a contractor, a farm you work for sees your tractor only while it's on their job.
  • On the road, the driver can turn on a warning that shows other farm vehicles nearby a "tractor coming" dot. It never shows your name or our farm, and is deleted after 5 minutes.

Theft alerts (guard)

  • Outside working hours, if a parked tractor moves or is started, the office gets an alert with where it is, so we can check it hasn't been stolen.
  • The alert names the tractor, not the driver. It's about protecting the machine, not watching you.
  • Some cabs have a tablet whose camera takes still photos (no sound) when that happens, to see who's taking the tractor. It never takes photos during working hours. The photos are kept for 30 days, and only the farm office can see them. If you need to use a tractor out of hours, tell the office first.

What it isn't used for

  • It isn't used to track you when you're not working, or sold or passed to anyone else.
  • If it were ever needed in a disciplinary matter, you'd be told and could see it first.

Your rights

You can ask to see what's kept about you, and ask for it to be corrected or deleted. is responsible for this tracking. Complete Farm (Stephen Vallance, trading as Complete Farm Admin and Auto Field Maps, Higher Brownswell, Ashburton Down, Newton Abbot, Devon TQ13 7EZ, autofieldmaps@gmail.com) keeps the data for us and does nothing else with it. Ask . More detail: www.completefarm.co.uk/privacy. You can also complain to the Information Commissioner's Office, ico.org.uk.

This is a plain-English draft, not legal advice. If tracking is new on your farm, talk to your staff first, and check it fits their contracts.